Optimize Office Space Utilization
The success of your workplace is not determined by its size, but by how intelligently it is used.
Data shows which areas are really needed. Pinestack helps you shape work environments around actual demand, cut operating costs and improve collaboration across the organization at the same time.
The challenge
Hybrid work has fundamentally changed how office buildings are used. While some areas are regularly overcrowded, others remain permanently empty. Yet almost every square meter is still heated, lit, cleaned and maintained — regardless of whether it is actually used.
Many organizations make decisions about leased space, conversions or investments based on gut feeling or spot checks. What is missing is an objective picture of actual usage. The result: unnecessary operating costs, unused space and work environments that serve neither employees’ needs nor the company’s economic goals.
Typical questions from our customers
- How many workstations do we actually need?
- Which areas are used regularly — and which are barely used at all?
- Can we consolidate or decommission individual floors?
- Which meeting rooms are over- or undersized?
- How does usage change across the day, week or year?
- What impact would reducing office space have on productivity and collaboration?
What results are possible?
A data-based space strategy creates both economic and organizational benefits.
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Space utilizationsignificantly higher transparency
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Office spacereduction of unnecessary areas
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Energy consumptionless operation of unused zones
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Cleaningdemand-based planning
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Workplace qualitybetter availability of suitable workstations
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Investment decisionsobjective data instead of assumptions
The Pinestack Solution
Understand space utilization — instead of guessing
ONEvr integrates all relevant building-usage information into one central data platform. Desk bookings, room reservations, sensors, access systems and building data are consolidated and correlated.
Atlas provides owners and asset managers with meaningful KPIs and benchmarks. PIA helps employees find suitable workstations and meeting rooms at any time. The result is not another statistic — it is a reliable foundation for strategic decisions about space, investments and future workplace concepts.
From data to the optimal space strategy
Capture building data
Workstations · Rooms · Sensors · Access · Bookings
Analyze usage
Utilization · Dwell time · Usage patterns · Peak times
Identify correlations
Energy consumption · Cleaning · Services · Collaboration
Derive recommendations
Consolidate space · Redesign areas · Adjust capacity
Continuously optimize
Higher utilization · lower costs · better working conditions
Case Example
Starting Point
A company with around 900 employees occupies a modern office building. Although people regularly complain about a lack of space, initial analyses show that large parts of the workstations remain unused on many days.
Implementation
ONEvr links desk bookings, access data, sensors and building operations. The analysis reveals which areas are permanently at capacity and which are rarely used — and makes the connections between utilization, energy consumption and services visible.
Result
Based on reliable data, the company develops a new workplace concept. Space is used more efficiently, operating costs fall, and employees benefit from a work environment that better reflects their actual needs.
Why Pinestack?
How much office space do we really need — and how can we use it optimally?
Many systems only show how many desks were booked. Pinestack answers the decisive management question. By connecting usage data, building systems and business KPIs, a holistic view of the property emerges — enabling decisions that are both economically sound and organizationally sustainable.
Knowledge Box
Frequently asked questions
Who is this use case for?
This use case is designed for corporate real estate managers, asset managers, CFOs, facility managers and HR.
Which data sources are used?
Typical data sources are desk and room booking, access systems, occupancy sensors and building management systems.
What is the implementation effort?
Analysis of existing data sources, step-by-step integration into the ONEvr platform.
What benefit can we realistically expect?
higher space utilization, lower operating costs and better workplace quality.
What makes Pinestack different from conventional systems?
Many systems only show how many desks were booked. Pinestack answers the decisive management question. By connecting usage data, building systems and business KPIs, a holistic view of the property emerges — enabling decisions that are both economically sound and organizationally sustainable.
Every unused square meter creates costs — every optimally used square meter creates value.
With Pinestack, organizations gain a holistic view of how their office space is actually used — for the first time. This enables well-founded decisions about space, investments and workplace concepts, with measurable benefits for profitability, sustainability and employee satisfaction.
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